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The Onsite Coordinator will assist the Onsite Program with the daily, weekly, and monthly administrative and recruiting tasks associated to their assigned program. Must be flexible to work 9am-6pm or 10am-7pm
contact beth.rennecker@otstaffing.com 972-454-4414
Essential Duties and Responsibilities
Acts as central point of contact for client supervisors, management, and OnTrack associates for timekeeping and attendance records.
Completes data entry to into company and client HR and payroll systems, in accordance with documented procedures.
Conducts daily review of timekeeping and reports attendance violations to leadership teams.
Acts as 1st level of support for associate issues and concerns, escalating to the Onsite Manager, where appropriate.
Assists in coordinating interviews and confirming orientations for candidates.
Prepares daily, weekly, and monthly reports and distribution to the correct groups.
Assists the Onsite Recruiting team, when needed, in assisting candidates with applications, drug tests, and background checks.Maintains, reviews, and audits training records and employee files both physically and digitally.
Communicates and assists in the enforcement of company policies, rules and regulations.
On orientation days, enters new hire information into client systems and company HR systems in a timely manner and assists associates with completing online training and first shift issues.
Ability to assist associates with installing mobile apps on their personal devices for timekeeping and time sheet approval.
Flexibility and teamwork in all aspects of job responsibilities are essential to performing job requirements. Employees in this classification may be required to perform work that is not listed in this job description as an "essential duty". This is typically an interim solution to staff deficiencies, or during cross-training activities.
Supervisory Responsibilities
Some limited supervisory responsibilities are required at times when counseling associates on procedures and identifying issues or concerns for escalation. The ability to accurately document and notate a sequence of events or investigation is required.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); 2 to 4 years related experience and/or training; or equivalent combination of education or experience.
Experience in Office 365 and Excel is required as this position requires the ability to generate and troubleshoot advanced Excel documents. Understanding and willingness to use Microsoft Teams. Experience with Paycom, ADP, or other HRIS systems is preferred, but not required.
Experience in the staffing industry is not required.
Language Skills
Ability to read complex words and to recognize similarities and differences between works and between series of numbers. Ability to print and speak complex sentences in English. Ability to speak in simple sentences in Spanish is preferred.
Mathematical and Reasoning Ability Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply common sense understanding to detailed and involved written or oral instructions.
Certificates, Licenses, Registrations
None required.
Work Environment
While performing the duties of this job, the employee is regularly exposed to an office environment, but may need to enter production areas at times in the course of their duties. The production area is in a secured area and may expose the employee to work areas with common cleaning agents and forklift traffic. The noise level in the work environment is usually moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit while performing office duties. The employee is frequently required to stand; walk; and stoop, kneel or crouch while in production areas. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 20 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
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We are proud to be an equal opportunity employer.
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